Repeating invoices
Shown as “Repeating” in the app · monthly retainersOchre CaféSocial media retainer · on the 1st£120
1 Nov1 Dec1 Jan9 sent so far
Moor & Dale OutdoorMonthly newsletter design · on the 15th£280
15 Oct15 Nov15 Dec4 sent so far
Coming in
Get paid, and know who still owes you.
Write an invoice the way you’d say it out loud. Record the payment when the money arrives, by bank transfer, card machine, cash or cheque, and send a polite reminder when it doesn’t.
Unlimited invoices and quotes on the free plan.Try it: write an invoiceSample · nothing is sent
Invoicefordue in
Harper StudioLeedsINVOICEINV-0043
Bill toKirkstall Brewing Coaccounts@kirkstallbrewing.exampleDue18 Oct 2026
Autumn label designs£1,850.00
Total£1,850.00
Pay by bank transfer · bank details on the PDFComing in £28,400
Quotes
Quotes that become invoices without retyping.
Send a price before the work starts. When the customer says yes, mark it accepted and turn it into an invoice in one step, lines and all.
- Send it as a PDF by email, or download it
- Mark it accepted when they say yes, with the date on record
- Accepted quotes become invoices in one tap
Quote Q-0031 from Harper StudioShop window and signageSent 30 Sep
For Moor & Dale Outdoor · valid until 30 October 2026Window graphics design£1,600.00Hanging signs, 4 designs£800.00
Total£2,400.00
Sent 30 SepWaiting for their answerTurn into an invoice
Getting paid
All plansHowever they pay, you record it in a tap.
Customers pay you the way they always have. When the money arrives, record it against the invoice: in full, or part now and the rest later. BillingEase takes no fees, because the money never passes through us.
£850
Still to pay£0Nothing left to chase
Fee£0The money never passes through us
Shows on your statement in a day or two. Record the date it arrived.
On repeat
Set it once. It drafts or sends on the day.
Retainers go out on the same day every month: drafted for you to check, or emailed straight away. Reminders are written for you; you choose when to send them.
Reminders, already written
By email · you press sendTo Ochre Café · by email, invoice attachedA friendly reminder about INV-0038
Hi Sam, £850 for the menu design was due on 20 October. If something’s holding it up, just reply and we’ll sort it out. Thanks, Ellie
For refunds, price lists and VAT.
These show up when they apply to you. Tell BillingEase whether you’re VAT registered when you set up.Money back to a customer
Credit notesTake money off an invoice with a credit note. It comes off Coming in straight away, with a PDF your customer can keep.
Products and prices
Your price listSave what you sell and its price once, then pick it on any invoice or quote. A price list, not a stock count.
VAT invoices
For VAT-registered businesses · sample numbersVAT at 20%, 5%, 0% or exempt on each line. Totals add up for each VAT quarter, ready for your accountant to file.
Rates shown are illustrative and are checked against gov.uk before launch.
In practice · illustrative example, not a real customer
“I used to keep a list of who owed me on a sticky note. Now I record the transfer when it lands, and the late ones are on Home with a reminder already written.”
- 4ways to record a payment: transfer, card machine, cash, cheque
- 0fees on your payments: the money never passes through us
- PDFfor every invoice, quote and credit note
- 1 tapto send a reminder that’s already written
Getting paid, answered
Something else? Ask the help centre.
Not yet. Customers pay you the way they do today, by bank transfer, on your card machine, in cash or by cheque, and you record the payment against the invoice. Payment links may come later; they aren’t in BillingEase today.
No. The money goes straight from your customer to you, so there’s nothing for us to take a cut of.
Yes, when you tell BillingEase you’re VAT registered. Invoices show your VAT number and the VAT on each line at 20%, 5%, 0% or exempt, and the VAT adds up for each VAT quarter. Your accountant files the VAT return.
No. BillingEase writes a polite reminder for each late invoice and puts it on Home. You read it, change it if you like, and send it by email.
Yes. Pick the currency on the quote or invoice, or set it as the customer's usual currency. The day's exchange rate is filled in and you can change it. Your books stay in pounds: the invoice counts at its rate, and when the money lands you enter what reached your bank, so any difference is kept as an exchange rate gain or loss. A VAT invoice also shows the VAT in pounds.
The credit note comes off Coming in straight away and off the invoice it relates to, and your books get a correcting entry. Nothing is deleted.
Coming in
Send your first invoice tonight.
Add your first customer, type one sentence, and watch Coming in fill up as they pay.