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Going out

Every pound out, in the right box.

Add an expense in seconds with the photo or PDF attached. Pick the category once, in plain words, and it lands in the right HMRC box for the quarter. Bills, every-month costs and payroll records sit alongside.

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Attachments on every plan. Snap a receipt and BillingEase drafts the expense; nothing goes in until you approve it.
Try it: add an expenseExpense 1 of 4
  1. 1Photo attachedPhoto kept with the expense, as it is
  2. 2You type the total£23.40
  3. 3Category, onceCar, van and travel · counts in Q3 for MTD
Going out £9,180
Categories

HMRC’s boxes, in words you’d use.

Choose “Office costs” and BillingEase files it in the right self-employment or property box underneath. Anything that isn’t allowable is marked, and a phone you also use at home gets a business-use share.

1tap to choose
a category0entries added
without your OK
Plain names on screen, HMRC’s names underneath for your accountant.
New expenses · need a category4 to sort
Client lunch, Ochre Café7 Oct · Needs a category−£38.50
Laptop stand7 Oct · Needs a category−£45.00
Parking, Harrogate8 Oct · Needs a category−£6.80
Stock photo licence8 Oct · Needs a category−£29.00
Pick “Personal” and it stays out of Going out.
Bills and every-month costs

Recorded once, paid when you choose.

Enter a bill once and mark it paid in full or in parts as you pay it from your bank. Rent and subscriptions sit in one list, added to Going out each month.

Bill PS-2207 · due 18 Oct 2026Leeds Print ShopPoster print run for Leeds Print Fest£320
  • Paid in full on 18 Oct£320
Also due this monthStudio rent · every month on the 1st£450Accountant’s fee · due 31 Oct£180
You pay from your bank, then record it here.
Every monthRent and subscriptions · set up once£572 / month
  • 1stStudio rent£450
  • 3rdBroadband£28
  • 5thMobile phone (70% business)£25
  • 8thDesign software£42
  • 12thCloud storage£8
  • 20thProfessional insurance£19
Try adding one
People you pay

Suppliers and staff, recorded properly.

Know who you owe and what you’ve paid them this year. If you employ people, enter each pay run from your payroll software and the costs land in your books.

Suppliers

Who you pay and what you owe them
Leeds Print ShopPrinting · £2,140 paid this tax year£320 due 18 Oct
Kirkgate StudiosStudio rent · £3,150 paid this tax yearPaid up
Dale & ShawAccountants · £540 paid this tax year£180 due 31 Oct

Driving for work? Log the miles and the allowance is added at the simplified rates.

Payroll records

Entered from your payroll software
Draft

Run payroll and report to HMRC through your payroll software. BillingEase keeps the records.

Pay run · 25 October 2026 · Aire Valley Electrical (sample)Jamie Booth, apprentice
Gross pay
£1,120.00
PAYE and NI, due to HMRC by the 22nd
£144.00

Rates shown are illustrative and are checked against gov.uk before launch.

Less shoebox, more business.

  • Illustrative
    “I photograph the receipt in the car park and type the total. That’s it. At the end of the quarter there’s nothing in a shoebox.”
    Ellie HarperHarper Studio, Leeds (sample business)Illustrative example, not a real customer.
  • Illustrative
    “The boiler repair goes against Flat 1 and the mortgage interest stays on its own. My accountant stopped asking which property was which.”
    Tom PickeringPickering Lets, York (sample business)Illustrative example, not a real customer.

Spending, answered

Something else? Ask the help centre.

If you want it to. Send a photo or PDF of a receipt or a supplier’s bill and BillingEase reads it with AI, checks that the amounts add up, and drafts the expense or bill for you. It waits in For you to check: nothing goes into your books until you approve it, and you can change any detail first. Or type it in yourself, as before.

Going out

Add tonight’s receipts in a minute.

Attach the photo, type the total, pick the category. Going out and your three numbers update straight away.

Start freeSee pricing

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