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Product overview

Everything a small business needs, around three numbers.

Invoices, expenses, bills, mileage, payroll records and your MTD quarters. Each one feeds what’s coming in, what’s going out, or what’s yours to keep, so you never have to go looking.

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Free plan for as long as you like. Paid plans are still being priced.
Harper StudioOctober so far · 2 Oct · sample businessUp to date
Coming in£26,400Paid and still to come from customersGoing out£8,050Paid and still to pay, bills and payroll includedYours to keep£15,597After £2,753 estimated Income Tax and NI
What just happened
Studio rent for October added under Premises−£450
Moor & Dale Outdoor’s bank transfer recorded against INV-0039+£2,400
Coming in

Get paid, and know who still owes you.

Everything between doing the work and the money landing: quotes, invoices, VAT invoices when you’re registered, the payments you record and the polite reminders nobody likes to write.

Everything about Coming in

  • Invoices in one sentence

    Invoices and VAT invoices

    Type “Invoice Kirkstall Brewing Co £1,850 for the autumn labels” and it becomes a finished invoice, ready as a PDF.

  • Quotes that turn into invoices

    Quotes

    Mark the quote accepted when Moor & Dale say yes, and the £2,400 becomes an invoice without retyping.

  • Payments you record

    Bank transfer, card machine, cash, cheque

    Moor & Dale paid by bank transfer. Record it and the invoice shows as paid.

  • Reminders in one tap

    By email

    A polite, ready-written email to Ochre Café about the £850. You press send.

  • Repeating invoices

    Monthly retainers

    Ochre Café’s £120 social media retainer is drafted on the 1st of every month.

  • Money back to a customer

    Credit notes

    Take £60 off INV-0040 for the misprinted posters. It comes off Coming in straight away.

Going out

Every pound out, in the right HMRC category.

Expenses and bills you add by hand, with the photo or PDF attached, every-month costs set up once, mileage, and payroll records from your payroll software.

Everything about Going out

  • Expenses with the paperwork

    A photo or PDF attached

    Add the £23.40 train ticket and attach the photo. It goes under Car, van and travel.

  • HMRC’s categories, in plain words

    Self-employment and property boxes

    “Office costs” on screen, the right MTD category underneath. Business-use share for the phone you also use at home.

  • Bills, in full or in parts

    Bills and suppliers

    Enter the print shop’s £320 bill once. Mark it paid in full, or £200 now and the rest next month.

  • Every-month costs

    Set up once

    Studio rent, phone and software in one list, added to Going out each month.

  • Payroll records

    From your payroll software

    Enter each pay run from your payroll software and staff costs land in the books. Run payroll and report to HMRC there.

  • Mileage

    Simplified rates

    Log the 38 miles to Harrogate and the allowance is added at the simplified rate.

Yours to keep

Know what’s actually yours.

What’s left after costs, with Income Tax and NI estimated as you go. Behind it, proper double-entry books your accountant will be happy to see.

Everything about Yours to keep

  • Tax, estimated as you go

    Income Tax and Class 4 NI

    £2,960 estimated so far, with the 31 January and 31 July payments on Home.

  • MTD quarters

    Checked before they go

    Q2 is ready: income and expenses by HMRC category, with a readiness check for anything missing.

  • Landlord mode

    Properties and mortgage interest

    Rent and costs per property, your ownership share, and mortgage interest kept apart for the tax credit.

  • Reports in plain questions

    Profit and loss · balance sheet · who owes what

    How much did I make? What do I own? Who still owes me? One tap each.

  • Your accountant, same books

    They file, you don’t

    Priya at Dale & Shaw sees every quarter, sends requests and files the update.

  • Filed periods, locked

    Quarter lock

    Once the quarter is filed it’s locked, so nothing in it changes by accident.

Nothing behind your back

You add what happened. The numbers follow.

BillingEase doesn’t connect to your bank or guess in the background. You record what happened in a tap, and everything that depends on it updates at once. Every change sits in a plain activity list.

  • Record a payment

    Moor & Dale’s £2,400 arrived. Record it and INV-0039 shows as paid, and Coming in moves.

  • Pick a category once

    Train ticket is Car, van and travel. The right HMRC box for the quarter, chosen in one tap.

  • Send a reminder

    Ochre Café is 12 days late. A polite email is already written; you press send.

  • See the tax estimate move

    Profit changes, and the Income Tax and NI estimate changes with it. Yours to keep stays honest.

Your business

Set up for your country, then out of the way.

Choose the United Kingdom or Sri Lanka when you sign up. BillingEase uses that country’s currency, tax year, categories and invoice wording, and only shows what applies to you.

Ellie HarperOwnerPriya Shah, Dale & ShawAccountantRequest cleared: records for 12–25 Sept added

You and your accountant

Your accountant sees the same books, sends requests that clear when you’ve done them, and locks a quarter once it’s filed.

BillingEase for accountants
Kirkstall Brewing Co · Leeds£1,850Invoice in pounds · tax year 6 April to 5 April · VAT shown if you’re registered

Two countries, one product

Pounds and the tax year from 6 April, or rupees and the year of assessment from 1 April. Your business’s country is fixed at sign-up.

What changes by country
Double-entry, append-only ledgerFiled periods lockedRate-limited sign-in

Safe by default

An append-only ledger, filed periods locked, and each business’s books kept apart from every other.

How we keep your books safe

Works with how you already do things.

No bank feeds and no payment processing: you record what happened. What BillingEase does connect to is the person who files your tax.

  • TaxWise practice workbenchEvery client’s quarter in one place
  • Quarter summaryTotals by HMRC category
  • Requests“Please add records for 12–25 Sept”
  • Quarter lockOnce the update is filed

Your accountant files the MTD update from their own software. BillingEase gets the quarter ready and locks it once filed.

From people who’d rather not think about bookkeeping.

  • Illustrative
    “I add a receipt when I get back to the car. By the end of the quarter there’s nothing left for my accountant to chase.”
    Ellie HarperHarper Studio, Leeds (sample business)Illustrative example, not a real customer.
  • Illustrative
    “Both flats in one place, mortgage interest kept apart. I finally know what the rent actually leaves me.”
    Tom PickeringPickering Lets, York (sample business)Illustrative example, not a real customer.
  • Illustrative
    “The number in the jar is the one I look at. Everything else is there when my accountant needs it.”
    Dan BrookAire Valley Electrical, Bradford (sample business)Illustrative example, not a real customer.
Free to start, no card needed

See your own three numbers.

Add a customer and send one invoice. Your numbers start moving, and the rest of the features show up as you need them.

Start freeSee pricing

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