Do the work. Your quarters will be ready.
Invoices, expenses in HMRC’s categories and a Making Tax Digital quarter that’s checked before your accountant asks for it. For designers, trades, tutors and anyone who works for themselves.
Free to start. No card needed.How quarters workMeet Ellie. She designs labels, not spreadsheets.
Ellie Harper runs Harper Studio from a shared studio in Leeds: brand identities, packaging and the odd beer label. Her income is heading past £30,000, so Making Tax Digital reaches her from April 2027. Her accountant, Priya at Dale & Shaw, sees the same books. This is her tax year so far.
Ellie Harper · Harper Studio · LeedsInvented business and illustrative figures.
One job, from quote to the quarter.
Follow Ellie’s autumn labels for Kirkstall Brewing Co. Tap a step to see what she did, and which number it moved.
Quote accepted
Kirkstall Brewing Co said yes to the autumn labels by email. Ellie marks quote Q-0018 accepted and turns it into an invoice without typing it again.
Invoice INV-0042 drafted from the quoteEverything a one-person business needs. Nothing it doesn’t.
Three numbers stay simple, and the tools behind them are the ones you use every week.
- Invoices in a sentenceComing inType “Invoice Ochre Café £850 for the menu design” and get a ready invoice. Quotes, credit notes and VAT invoices when you’re VAT registered.How Coming in works
- Payments you recordBank transfer, card machine, cashWhen a customer pays, you record it in a tap and the invoice shows as paid. No bank connection to set up or break.See getting paid
- Reminders you don’t writeBy emailA polite note before the due date and a firmer one after. You can read them first, or let them go.See reminders
- Expenses in HMRC’s wordsGoing outPlain names on screen, the HMRC heading underneath. Attach a photo or PDF, set a business-use share and log mileage at the simplified rate.How Going out works
- MTD quarters, checkedYours to keepEach quarter shows income and expenses by HMRC category, with a readiness check for gaps before it goes to your accountant.How Yours to keep works
- Your accountant, invitedFree on every planThey see the same books, send you requests and file your quarterly updates from their own software. You stop emailing spreadsheets.For accountants
Paid on time, without the awkward emails.
The money a sole trader loses is rarely one big invoice. It’s the one you forgot to chase, the retainer you invoiced late and the refund you never wrote down.
Who owes you
Harper Studio · invented customersRepeating invoices
Moor & Dale Outdoor pays £600 a month. A draft is ready on the 1st; Ellie checks it and sends it.
- A
- M
- J
- J
- A
- S
- O
Money back, done properly
A misprint? A credit note takes it off the invoice and out of Coming in, so the quarter stays right.
- Invoice INV-0040
- £320
- Credit note CN-0003
- −£40
- Still to pay
- £280
Four updates a year, explained simply.
From April 2027, sole traders and landlords with more than £30,000 of income send HMRC a short update every quarter, then a final declaration after the year ends. Keeping records as you go is the whole trick.
- Records in HMRC’s categories, as you go. Every expense has a plain name and the HMRC heading underneath.
- Each quarter is checked before it goes. Gaps and uncategorised entries show up while there’s time to fix them.
- Your accountant sends the update. From their own software. BillingEase never files for you.
Rates shown are illustrative and are checked against gov.uk before launch.
- Q16 Apr – 5 Juldue 7 Aug
- Q26 Jul – 5 Octdue 7 Nov
- Q36 Oct – 5 JanNow · due 7 Feb
- Q46 Jan – 5 Aprdue 7 May
From people who work for themselves
We’re new, so these are illustrative: invented people saying what BillingEase is built to do.
I used to dread the week before my accountant’s deadline. Now the quarter is just there, sorted into the right boxes, and Priya tells me it’s ready before I ask.
“The reminders do the chasing. I just record the payment when it lands.”
“I tutor in the evenings and design by day. It keeps both in one set of books for MTD.”
Most sole traders pick MTD ready.
Free covers invoices, expenses and your three numbers for as long as you like. MTD ready adds what Making Tax Digital asks of you: quarters with readiness checks, mileage, repeating invoices and the tax estimate.
- Your accountantThey sign in free and never count as a person on your plan.Free
- Through your practiceIf your accountant uses the TaxWise practice workbench, they may give you BillingEase as part of their service.Ask them
Prices are placeholders while we finish pricing. Everything on the free plan stays free.
- Everything in Free
- MTD quarters with readiness checks
- Landlord mode and mileage
- Repeating invoices and VAT invoices
- Income Tax and NI estimate
- Your accountant sees the same books
Fair questions
The things sole traders ask us before they move their books over.
Visit the help centre