One set of books. Payroll in its place.
VAT invoices, bills and suppliers, a VAT summary each quarter, and payroll records entered from your payroll software so staff costs land in the books. Your accountant sees all of it and files.
Free to start. No card needed.How Going out worksMeet Dan. He wires shops, not spreadsheets.
Dan Brook runs Aire Valley Electrical in Bradford: rewires, shop fit-outs and the odd emergency call. He’s VAT registered, pays an apprentice through a payroll app and has an accountant who files his VAT and MTD updates. This is his tax year so far.
Dan Brook · Aire Valley Electrical · BradfordInvented business and illustrative figures.
You and your accountant. Each in your lane.
In the UK, the people who sign in are you and your accountant. Staff are in your payroll records; they don’t need a login. Pick a role to see what it can do.
Sees every entry, fixes categories and sends your quarterly and VAT updates from their own software. Can’t send invoices or change settings.
His accountant, invited by emailBooks, quarters, reports · invented example- Send quotes and invoicesAnd record payments by handNo
- Enter expenses, bills and mileageWith photos or PDFs attachedFix only
- Change categories and add journal entriesMoving amounts between categories by handYes
- Send your quarterly updatesFrom their own softwareYes
- See payroll recordsPay runs entered from payroll softwareYes
- Download reportsProfit and loss, quarters, VATYes
- Change the business profileName, UTR, VAT number, invoice brandingNo
- Invite and remove peopleFrom SettingsNo
| Permission | Owner | Accountant |
|---|---|---|
| Send quotes and invoicesAnd record payments by hand | Yes | No |
| Enter expenses, bills and mileageWith photos or PDFs attached | Yes | Fix only |
| Change categories and add journal entriesMoving amounts between categories by hand | Yes | Yes |
| Send your quarterly updatesFrom their own software | Ask them | Yes |
| See payroll recordsPay runs entered from payroll software | Yes | Yes |
| Download reportsProfit and loss, quarters, VAT | Yes | Yes |
| Change the business profileName, UTR, VAT number, invoice branding | Yes | No |
| Invite and remove peopleFrom Settings | Yes | No |
Access is set by role, so there’s nothing to configure. Only the owner changes settings.
Built for more than one pair of hands.
The same calm three numbers, with what a business with staff and VAT needs underneath.
- VAT invoicesComing inWhen you’re VAT registered, invoices carry your VAT number and VAT at 20%, 5%, 0% or exempt, line by line.How Coming in works
- A VAT summary each quarterYours to keepOutput VAT from invoices, input VAT from bills, net to pay, for your accountant to file through their MTD VAT software.How Yours to keep works
- Payroll recordsGoing outEnter each pay run from your payroll software. Staff costs and what you owe HMRC land in the books, with the 22nd as a reminder.How Going out works
- Bills and suppliersPaid in full or in partThe wholesaler’s bill with its due date, paid half now and half later, with the PDF attached.See bills
- MileageSimplified ratesLog business miles in the van or car and BillingEase adds them at the simplified rate per mile.See mileage
- Your accountant, insideFree seatThey see the same books, fix categories and send your updates. No more emailed spreadsheets.For accountants
Run payroll where you do now. See it in your books.
Copy each pay run’s totals from your payroll software’s summary. BillingEase posts staff costs to Going out and what you owe HMRC to the books, so your three numbers include your people.
Run payroll and report to HMRC through your payroll software. BillingEase keeps the records.
- Net pay to your staff
- £1,078
- Owed to HMRC, due by the 22nd
- £20
- Owed to the pension provider
- £56
Rates shown are illustrative and are checked against gov.uk before launch.
VAT on the invoice, and in the summary.
Once you’re VAT registered, every invoice shows your VAT number and the VAT on each line. Every bill you enter counts its input VAT. Each VAT quarter, the summary is ready for your accountant.
- Rates per line. 20%, 5%, 0% or exempt, so mixed work is easy.
- Input VAT from bills. Counted as you enter them, with the PDF attached.
- Filed by your accountant. From their MTD VAT software. BillingEase doesn’t file.
Rates shown are illustrative and are checked against gov.uk before launch.
From people who run a business with staff
We’re new, so these are illustrative: invented people saying what BillingEase is built to do.
Payroll stays in the payroll app. I type in the totals once a month and my numbers finally include what the apprentice actually costs.
“The VAT summary is ready before my accountant asks. That’s the whole point.”
“Bills paid half now, half later, and it still adds up.”
Businesses with staff pick MTD ready.
Free covers invoices, expenses and your three numbers. MTD ready adds VAT invoices, quarters with readiness checks, mileage and repeating invoices. Payroll records are included.
- Payroll recordsFor everyone your payroll software pays. No per-person fee.Included
- Your accountantThey sign in free and never count.Free
Prices are placeholders while we finish pricing. Everything on the free plan stays free.
- Everything in Free
- MTD quarters with readiness checks
- Landlord mode and mileage
- Repeating invoices and VAT invoices
- Income Tax and NI estimate
- Your accountant sees the same books